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About Agency Only
Ajensi Yodwa is a creative management agency, representing stylists, makeup artists, stylists, hairdressers, photographers, art directors, and more. With offices in New York, Los Angeles, Nashville and London, we are at the heart of the industries we serve. We strive for creative leaders who persistently redefine trends and push boundaries in the fashion, beauty, and entertainment industries. We are masters at establishing connections and matching creators to meet the needs of our celebrity, brand, and editorial partners.
About Role
We are hiring a detail-oriented, proactive Staff Accountant to strengthen core accounting functions and provide strategic support for all accounts payable and payroll related workflows. This is a team-based role that prioritizes all priorities, including close support, reconciliation, coordination of AP processing, payment preparation, problem resolution, documentation, and process standardization. This role is intended to provide additional coverage and process consistency across the finance team, especially during peak periods, and will be staffed and prioritized based on business needs.
You will report to the Finance Manager and Treasurer as well as the Administrator to keep daily expenditures accurate, timely, and well controlled. The ideal candidate is calm under pressure, detail-oriented, and motivated by building a clean, repeatable process in a high-quality, client-facing business.
Key Responsibilities
Accounting services and close support
- Support the Controller with month-end closing activities, including reconciliations, schedule maintenance, basic journal entry support, and balance sheet cleanliness (cash, clearing accounts, accounts payable-related, and other areas as assigned).
- Keep supporting documents organized so that work is traceable and ready for inspection.
- Help improve data integrity across systems so reporting is reliable and problems are caught early.
Accounts payable and payroll workflow support
- Support the Finance Manager and Treasurer with AP processing throughout the cycle, from invoicing through document completeness checks, code support, approval route, and maintaining clear visibility of the status so that things continue with the agreed workflow.
- Help put together payment-ready packages for vendor and talent payments (supporting documentation, code support, and approvals), and help with compilation and file preparation where appropriate.
- Enter, code, and track vendor invoices in the AP and bill payment system, ensuring proper documentation and timely approvals.
- Support the maintenance of vendor and payee master data (W-9 collection status, addresses, payment method information, tax classification), and help resolve setup issues before they delay processing.
- Assist in tracking and resolving AP and payment exceptions (missing support, disputed items, duplicates, refunds, invalid/reissued items), clear log maintenance and communication of status updates to internal stakeholders.
- Ensure that permissions and release controls are followed; disbursement and final approval rests with Finance and treasury.
- Assist with tracking related to 1099 and annual vendor/talent tax support processes (collaboration, due diligence, liaison with outside preparers as applicable).
Invoice and income support (as required)
- Partner with AR and internal stakeholders on invoice reconciliation and resolution of discrepancies (duplications, commission splits, deal memo reconciliations), ensuring that reconciliations are clear, written, and legible.
- Help maintain communication between deal terms and invoicing results by ensuring support and different contextual escalations and proposed next steps.
Development of systems and processes
- Help measure and document workflows (simple SOPs, checklists, trackers) so the team relies less on “tribal knowledge” and more on iterative process.
- Support the acquisition and consistent use of the company’s tools (billing and payment platform, banking tools, accounting system), with a bias towards standardization and automation.
- Assist with integrating new business units into existing accounting systems, including consistent coding, setup, and recurring schedules.
What does success look like (first 60 to 90 days)
- AP has clear visibility and fewer issues because invoices are complete, coded consistently, submitted cleanly, and tracked.
- Payroll preparation is organized and well-documented, with few avoidable exceptions and little last-minute urgency.
- Close support is consistent and predictable; Reconciliation and schedules are completed on time with audit-ready support.
- Participants see you as responsive and direct; you identify problems early on with context and proposed options.
Qualifications and Skills
- 3+ years of accounting work in a fast-paced environment (professional services, agency, media/entertainment, or a similar combination).
- Effective month-end exposure (reconciliation and close support) and strong attention to detail.
- Direct experience supporting AP workflow and payment preparation (coding, documentation, approval routing, exception management).
Technical skills
- Advanced Excel or Google Sheets skills (views, pivots, filters, structured trackers).
- Comfort with modern accounting and financial tools (online banking portals, debt settlement, expense tools, accounting programs). Experience Quickbooks, NetSuite, or similar ERP.
Working style and competence
- Process-oriented and accountable; you follow the workflow, document the work, and make it easy for others to support.
- Clear, professional communication that handles urgency calmly and constructively.
- Team-first, collaborative, flexible priorities, and quick to escalate issues with specifications and options.
- High integrity with confidential information.
At Only Agency, we value personal interaction. This role is based out of our New York City office and requires office attendance 4 days per week.
The salary range offered for this role will be based on factors such as experience, education, skill set, location, and the specific responsibilities of the role.
Compensation: Starting at $75,000
To apply:Please visit OR send your resume to [email protected].
@theonly.agency